How to Become a Notary in Mississippi
The Application Process to Become a Notary in Mississippi:
Are you interested in becoming a Mississippi notary? Are you interested in generating extra income as a notary, starting your own Mississippi notary business, adding a Mississippi notary title to your resume, or helping to notarize documents for people in your community? Mississippi notaries are appointed by the state to serve the public as an unbiased impartial witnesses to document signing. The process to become a notary in Mississippi a straightforward process, and as long as you meet the state notary law requirements listed below, you can apply to become a Mississippi notary. The American Association of Notaries can help you with the Mississippi notary application process from start to finish, and when your application is approved, we can manufacture your notary stamp and notary supplies and provide you with support during your Mississippi notary commission term so you can fulfill your notary duties accurately. The American Association of Notaries has been helping individuals become notaries since 1994. We can help you, too, become a notary!
This Mississippi notary guide will help you understand:
- Who can become a notary in Mississippi
- How to become a notary in Mississippi
- The basic duties of a notary in Mississippi
What are the qualifications to become a notary in Mississippi?
To become a notary in Mississippi, a notary applicant must meet all of the requirements:
- Be at least 18 years of age.
- Be a citizen or permanent legal resident of the United States.
- Be a resident of the State of Mississippi for at least thirty days prior to the submission of the notary application.
- Be able to read and write the English language.
- Not have had a Notary commission revoked, suspended, restricted or denied, or been found to have engaged in official misconduct, misfeasance, or malfeasance in Mississippi or any other state.
- Not be currently incarcerated, on probation, or on parole.
- Not have had a lifetime felony conviction.
What is the process to become a notary in Mississippi?
To become a Mississippi notary public and receive a Mississippi notary public commission, a notary applicant must:
- Meet the eligibility requirements provided in the previous section.
- Download and print the notary application from the Secretary of State’s website.
- Complete the notary application and have it notarized by notary public.
- Mail the notary application to the Secretary of State with the $25 application fee.
- Once approved, receive the approval of certification letter.
- Purchase a $5,000 Mississippi notary bond.
- Have the oath of office of the notary bond notarized.
- Mail the notary bond and the notarized oath of office to the Secretary of State.
- Purchase a Mississippi notary stamp after receiving your notary commission certificate.
The Secretary of State forwards the notary application to the Governor for approval. After the Governor approves the application, the Secretary of State mails a commission certification to the notary applicant when all the required documents have been filed and are in order.
How do I renew my notary commission in Mississippi?
A current Mississippi notary public may submit a notary application to be recommissioned sixty days prior to the expiration of his or her existing commission and must follow the same procedures required for a new appointment.
Who appoints notaries in Mississippi?
The Governor of Mississippi technically appoints Mississippi notaries public, and the Secretary of State administers the notary application process, maintains all the records pertaining to these notaries, and authenticates their acts. To contact the Mississippi Secretary of State:
Secretary of State
Business Services Division
P.O. Box 136
Jackson, MS 39205-0136
Toll Free: 800-256-3494
Can a non-resident become a notary in Mississippi?
No. A notary applicant who is not a resident of Mississippi does not qualify for a Mississippi notary public commission.
How long is the term of a notary public commission in Mississippi?
The term of office of a Mississippi notary public is four years commencing with the date specified in the commission. However, a notary’s commission may be rendered void:
- By resignation, by death or by revocation.
- When the notary public ceases to reside in Mississippi.
- When a notary public has been convicted of a felony or been found to have engaged in official misconduct, misfeasance, or malfeasance in Mississippi or any other state.
Is notary training or an exam required to become a notary or to renew a notary commission in Mississippi?
No. Mississippi state law does not require a course of study or examination to become a notary public in the state of Mississippi.
How much does it cost to become a notary in Mississippi?
A Mississippi notary applicant’s expenses include the following:
- A $25 application fee to process the application for appointment or reappointment
- The fee to have the notary application notarized
- A $5,000 Mississippi notary bond
- The fee to have the notary bond notarized
- A Mississippi notary stamp
- A Mississippi notary journal
- An E&O insurance policy if a notary wishes to acquire one for his or her legal protection
Is a notary errors & omissions insurance policy required to become a notary in Mississippi?
A Mississippi errors and omissions insurance policy is optional. However, the American Association of Notaries strongly recommends that Mississippi notaries public obtain errors and omissions insurance for their personal protection against liability. Errors and omission insurance is designed to protect notaries public from liability against unintentional notarial mistakes or omissions that result in financial damages to the public or a document signer. An E&O policy customarily covers legal fees and damages based on the coverage a Mississippi notary public selects.
Is a notary bond required to become a notary in Mississippi?
Yes. A notary bond in the amount of $5,000 is required for new and renewing notaries public. The notary bond must be issued by a surety or other entity licensed by the Mississippi Department of Insurance.
Do I need to purchase a notary stamp in Mississippi?
Yes. It is required that all notarial acts be stamped by the notary public. The Mississippi notary stamp of a notary public must show all the following clearly and in order:
- The words “State of Mississippi.”
- The notary public’s name as it appears on the commission.
- The words “Notary Public.”
- The name of the county in which the notary public maintains an office.
- The notary public's current commission expiration date.
- The notary public’s commission identification number assigned by the Secretary of State.
The official stamp must not contain the Mississippi state seal. Accordingly, the stamping device must be capable of affixing or logically associating the official stamp so that the document to which the official stamp is affixed or associated may be copied, filmed, scanned, or otherwise legibly reproduced. Also, the stamping device must not include a non-inking embosser or crimper.
How much can a Mississippi notary public charge for performing notarial acts?
A notarial officer may charge a fee for services rendered unless otherwise prohibited by law or by rules promulgated by the Secretary of State. The fees charged may not exceed the following amounts:
- For acknowledgments - $5.00 per signature
- For oaths or affirmations without a signature - $5.00 per person
- For jurats - $5.00 per signature
- For witnessing a signature - $5.00 per signature
Note: A notary public may charge a travel fee when traveling to perform a notarial act if:
- the notary and the person requesting the notarial act agree upon the travel fee in advance of the travel and
- the notary explains to the person requesting the notarial act that the travel fee is both separate from the notarial fee and neither specified nor mandated by law.
Is a notary journal required in Mississippi?
Yes. A notary public shall maintain only one journal at a time to chronicle all notarial acts, whether those notarial acts are performed regarding tangible or electronic records. If the record book is stolen, lost, destroyed, damaged, or otherwise rendered unusable, the notary must notify the Secretary of State in writing or electronically within ten days after the date the notary public discovers the loss, theft, or damage.
Where can I perform notarial acts in Mississippi?
Mississippi notaries public have statewide jurisdiction, and they must be physically within the geographic borders of the state of Mississippi. While Mississippi notaries may notarize in any county within Mississippi, their official notary seal must show the county of their residence in Mississippi.
Notaries public may not perform notarial acts outside the geographical borders of this state or in other states or jurisdictions unless authorized by the other states or jurisdictions to perform such acts.
What notarial acts can a Mississippi notary public perform?
A notarial officer may perform the following notarial acts:
- Take acknowledgments
- Administer oaths and affirmations
- Take verifications on oath or affirmation
- Certify depositions of witnesses
- Witness or attest signatures
- Make or note a protest of a negotiable instrument
- Make an affidavit regarding the truth of any witnesses or attested signatures in question along with any corrected language and, if the authenticity or correctness of language affects real property, file the same in the land records in the office of the chancery clerk where the land is located
- Any other acts so authorized by the law of this state
Can I perform electronic notarizations in Mississippi?
Yes. The Revised Mississippi Laws on Notarial Acts (Mississippi Code of 1972 as amended, Part 5, Chapter 1) includes provisions that govern electronic notarization. It is provided that a Mississippi notary public who wishes to perform electronic notarization shall use an electronic notarization system that meets the requirements of the act and these rules (Section 25-34-51 et seq. Mississippi Code of 1972 as amended) and must:
1. Hold a current and unrestricted commission.
2. Submit an additional application on a form prescribed by the Secretary of State for performing in-person electronic notarial acts.
3. Receive proof that the additional application to perform in-person electronic notarial acts has been approved by the Secretary of State.
Can I perform remote online notarizations in Mississippi?
No. Currently, Mississippi notaries public are prohibited from performing remote notarizations.
How do I update my address with the Mississippi Secretary of State?
If your residential, business, or mailing address information on file with the Secretary of State changes, you are required within thirty days of the change to notify the Secretary of State by completing and mailing them the Application for Change of Notary Address form along with the $20 filing fee.
How do I change my name on my notary commission in Mississippi?
If your notary name on file with the Secretary of State changes during your notary commission term, you are required to notify the Secretary of State by completing the Application for Change of Notary Name form, along with a copy of your marriage license, divorce decree, court order, or any other evidence of the name change, the bond rider, and a filing fee of $20. You may continue using the former name when performing notarial acts until you receive a new notary commission certificate. At that point, you can obtain a new Mississippi notary stamp bearing the new name. Click here to download the Application for Change of Notary Name form.
Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information on how to become a notary, managing their notary businesses, enhancing their notary education, and securing their notary stamp and notary supplies. Every effort is made to provide accurate and complete information in the American Association of Notaries newsletters. However, we make no warrant, expressed or implied, and we do not represent, undertake, or guarantee that the information in the newsletter is correct, accurate, complete, or non-misleading. Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding notaries’ best practices, federal laws and statutes, and the laws and statutes of each state, we have gathered this information from a variety of sources and do not warrant its accuracy. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, loss, damage, or expenses, howsoever arising, including, and without limitation, direct or indirect loss or consequential loss out of or in connection with the use of the information contained in the American Association of Notaries newsletters. It is your responsibility to know the appropriate notary laws governing your state. Notaries are advised to seek the advice of their states’ notary authorities or attorneys in their state if they have legal questions. If a section of this disclaimer is determined by any court or other competent authority to be unlawful and/or unenforceable, the other sections of this disclaimer continue in effect.
Mississippi notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company (established 1900). Kal Tabbara is a licensed insurance agent in Mississippi.